Childcare scheduling software that never lets a room break ratio.
Build the staff rota once, see every room against its required ratio in real time, and let staff clock in from their phone. Daycare scheduling software for centers, preschools and school-age programs.
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Free for up to 5 children · $0.99 per child after · No setup fee
Every director loses a morning to the rota.
Someone calls in sick at 6am. You are texting four people before the first family arrives, and you still are not sure the infant room is legal at 9.
Ratio breaches you find out about late
A room slips out of ratio during a break or a late pickup, and nobody notices until a licensing visit does.
Hours that do not match the schedule
Scheduled hours live on paper, worked hours live in a different system, and payroll reconciles them by hand.
A rota nobody can see
The schedule is on the office wall. Staff at home do not know if they are on tomorrow, so they call you.
Childcare staff scheduling software, built around ratios.
Most rota tools were built for retail. This one knows that an infant room at 1:4 is not the same as a preschool room at 1:10.
Build the rota in minutes
Drag shifts onto a week, copy last week forward, and set recurring patterns for staff who always work the same days.
Live room ratios
Each room shows children present against staff present, and flags the moment it is about to go under. Not after.
Time clock that feeds payroll
Staff clock in on a tablet or phone. Worked hours land beside scheduled hours, so the gap is visible before payday.
Shift swaps that need your approval
Staff request a swap or claim an open shift from their phone. Nothing changes on the rota until you say yes.
Every room on one screen
See the whole building at a glance instead of walking it, including who is on break and who is due in.
Split shifts for school-age
Before and after school programs run mornings and afternoons only. Staff the sessions you actually open.
This is the staff screen you would use on a Tuesday.
Not a stock photo. Every teacher, their room, whether they are clocked in, and the shift they are scheduled for — on one screen.
Ron called out at 6am. Sofia is off and qualified for Infant — one tap sends her the open shift.
Set the ratio once. The room tells you when it breaks.
Give each room its state ratio and capacity. From then on the room counts itself — children present against staff present — and flags the moment it slips.
Preschool went over at 2:40pm when a family arrived early. You know now, not at the next licensing visit.
Daycare scheduling software for centers that run full days.
Daycare staff scheduling software has to cope with staggered arrivals, lunch cover and closing shifts — not a flat nine to five. Ratios shift all day as children arrive and leave.
Daycare staff scheduling software that covers the peaks
Staffing to your busiest hour wastes money and staffing to the average breaks ratio. Schedule against the actual curve of the day.
Breaks that do not break the room
Plan lunch cover so a room never dips below ratio while someone is off the floor.
Audit-ready records
Keep a dated record of who was in which room and when, so a licensing question has an answer.
From paper rota to live schedule in one afternoon.
Add your rooms and ratios
Set each room, its age range and your state ratio once.
Add staff and their patterns
Regular days, qualifications and who can cover which room.
Build the first week
Drag shifts in, or copy a week you already run. Then repeat it.
Publish to phones
Staff see their shifts, request swaps and clock in from the app.
Scheduling is included, not an add-on.
Every feature on every plan — scheduling, live ratios, time clock, billing, attendance and parent communication. No per-staff charge, no setup fee, no contract.
Scheduling is one part of a full childcare and preschool management suite.
You are not buying a rota tool that then needs four more subscriptions around it. Every one of these is included on the same plan, sharing the same child and staff records.
Billing & Payments
Invoicing, autopay, tuition plans, subsidy management, tax reports.
Parent Communications BEST IN CLASS
Real-time chat, photos, videos, email newsletters, daily activity feed.
Digital Check-in & Kiosk
QR and signature check-in. Dedicated room device mode. Contactless.
Admissions Automation
Inquiry to tour to enrollment in minutes. Auto-reminders, digital packets, e-signatures.
Learning & Curriculum
Lesson plans, observations, assessments, state-standards aligned.
Staff Scheduling YOU ARE HERE
Rosters, shifts, time-tracking, schedule optimization, development hours.
Live Room Ratios
Real-time student-to-staff ratios for every room. Stay compliant.
Immunization Tracker
Auto-alerts for overdue vaccines. One-click compliance reports.
Website Builder ONLY HERE
Build a beautiful center website in minutes. No code, ever.
Marketing Suite ONLY HERE
Lead capture, drip emails, landing pages — all built in.
Social Scheduler ONLY HERE
Plan and auto-post to Facebook and Instagram from one dashboard.
Food Program CACFP
Log meals, generate CACFP-ready reports, track allergies.
Forms & State Documents
Digital forms, e-signatures, automated state licensing paperwork.
School Calendar
Publish events, holidays and closures to every parent instantly.
Custom Reports & Analytics
Revenue, attendance, enrollment — drill down or export anytime.
My School — Full Customization
Rooms, ratios, tuition plans, discounts, subsidies — tune it all.
Childcare and daycare scheduling software, answered.
What is childcare scheduling software?
Childcare scheduling software builds your staff rota, tracks who is clocked in, and checks each room against your state's required staff-to-child ratio. It replaces the paper schedule on the office wall and the group chat you use to fill a last-minute gap.
How does daycare scheduling software help with ratios?
It counts children and staff in each room in real time and warns you before a room goes out of ratio, rather than after a licensing visit finds it. You can see every room at once instead of walking the building.
Can staff swap shifts themselves?
Yes. Staff request a swap or pick up an open shift from their phone, and it only goes through once you approve it, so the rota never changes behind your back.
Does it include a time clock?
Yes. Staff clock in and out on a tablet or their phone, and those hours flow straight into your timesheet, so scheduled hours and paid hours match.
How much does childcare staff scheduling software cost?
MyKidReports is free for up to 5 children and $0.99 per enrolled child per month after that. Scheduling is included on every plan, with no per-staff charge, no setup fee and no contract.
Does it work for before and after school programs?
Yes. School-age programs run split shifts and irregular hours, so you can build recurring morning and afternoon patterns and staff only the sessions you actually run.
Stop rebuilding the rota every Monday.
Free for your first 5 children. Setup takes an afternoon, and we move your staff list across for you.
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